Paper guest list?
Never again.
Fotia Gate digitizes entry management for venues, clubs and promoters. Guest lists on your phone, QR via WhatsApp, check-in from the browser.
Saturday night, told the wrong way.
The PR sends screenshots on WhatsApp. The staff has the printed list and ticks by hand. The owner calls to find out how many people have entered. It's 2026 and you're still managing entries like this.
With Gate, everything changes.
Lists are digital. QRs arrive via WhatsApp. Staff scans from the browser. The owner sees everything in real time — no calls, no paper, no errors.
From list to live dashboard: one single tool for the entire night.
A role for everyone. Fully integrated.
Owner, PR and staff work on the same platform, each with their own view and tasks.
Owner
Creates the event, configures lists and team. Sees the live dashboard during the night: who entered, from which list, how many spots remain. Full control.
PR
Fills their list from the phone, adds guests and sends the QR directly via WhatsApp. Works independently — from the office or the queue outside the venue.
Staff
Opens the scanner from the browser — no app, no login. Frames the QR and gets instant feedback: green = enter, red = blocked. Audio, visual and haptic.
Every night starts where you left off.
You configure your lists once — VIP, General, Tables — and reuse them for every night. PRs are reassigned, capacities reset, structure remains.
Reusable templates
You create list types once. Every event automatically clones the structure. No repeated setup.
Ready team
Your PR team is already on the platform. Assign them to lists with one click — no night-by-night reconfiguration.
Always available history
Every past night is archived. Who entered, from which list, which PR. The data is there when you need it.
How it works
From list to entry. In real time.
The owner creates the event
Configures lists and team starting from templates. In a few minutes the night is ready.
PRs fill the lists
Add guests from their phone and send the QR via WhatsApp. No screenshots, no files.
Staff scans
From the browser — no app. Instant feedback: green = enter, red = no. Audio and visual.
The owner sees everything live
Real-time dashboard: who entered, from which list, which operator, how many spots remain.
Why venues choose Gate
Zero paper, zero errors
No printed lists, no manual ticks. Every entry is digitally recorded in real time.
Autonomous PRs
Each PR manages their own list independently. No need to collect names, sheets or screenshots.
Browser check-in
Staff doesn't install anything. Opens the browser, scans. Works on any phone.
Live dashboard
You always know how many people entered, from which list and by which operator. Without asking.
Reusable templates
You configure the structure once. Every recurring night restarts from there — with one click.
Your venue deserves more than an Excel sheet.
Create your organization, invite the team and manage the first night. Gate is ready.
No sheets. No calls. Just entries.