Manage entries.
Share the moments.
Fotia is the platform for venues, promoters and PRs. Digital guest lists, QR check-in, shared photo gallery. An ecosystem built for every night.
Two problems solved. One single platform.
Who’s entering tonight? Where do the photos end up? Fotia answers both questions — with Gate for entries and Gallery for memories.
How it works
From list to entry, in real time.
The owner creates the event
Configures lists, team and templates in a few minutes. Everything ready for the night.
PRs fill the lists
Add guests from their phone and send the QR directly via WhatsApp. No paper, no chat.
Scan at the entrance
Staff uses the browser — no app to install. Green = enter, red = blocked. Audio and visual feedback.
The owner sees everything live
Real-time dashboard: who entered, from which list, which operator, how many spots remain.
Who is it for
An ecosystem for those who manage events.
Venues and Clubs
Manage every night with digital lists, QR check-in and live dashboard. Your PRs work from their phone, your staff scans at the entrance. No paper, no confusion.
Promoters and PRs
Fill your list, add guests, send the QR via WhatsApp. Manage everything from your phone — from the queue outside to your couch at home.
Photographers and organizers
Upload photos from the office in high quality. Your clients and their guests access the gallery with a link. No app, no Drive.
Your team, already inside the platform.
Owner, PR, staff and photographer — each with their own role.
The owner manages the team and templates. PRs fill the lists. Staff scans. The photographer uploads photos. Everything on Fotia, without separate tools.
Clear roles
Owner, PR, Staff, Photographer. Everyone accesses only what they need.
Autonomous PRs
Each PR manages their own list and sends QRs directly to guests via WhatsApp.
Zero friction
No app to install. The browser is the tool for everyone — staff, PRs and guests.
Only those who should enter, enter.
Staff scans. The system decides.
Personal QRs for named guests, group QRs for those bringing multiple people. Every code knows its rules. Green = enter, red = no — no discussions, no manual counting.
Why Fotia
It's not an alternative. It's the right tool.
Excel sheet
Static lists, no QR, manual entry management. One mistake and everything stops.
Ticketing app
Designed for public events. Too complex for recurring nights with PR lists.
FOTIA
Digital lists, per-guest QR, live check-in and photo gallery. One single tool for your night.
FOTIA is not just management software.
It's how a venue actually works.
Where guest lists become history. Where the photographer uploads and the gallery shares itself. Where every night leaves a clean digital trace.
Your venue deserves more than an Excel sheet.
Create your organization, invite the team and manage the first night. Gate is ready.